06 June 2016 - The ILO seeks to fill the following position in Ukraine in the framework of the technical cooperation project: Addressing HIV stigma and discrimination to protect women and men workers from unacceptable forms of work in Ukraine.

Project: Addressing HIV stigma and discrimination to protect women and men workers from unacceptable forms of work in Ukraine

Position Title: Project Assistant

Duty Station: Kyiv, Ukraine

Level: GS-4

Duration: 12 months, with the possibility of an extension

Contract type: FT (50% part-time)

To Apply: Please submit a CV and a cover letter (both in English) stating your reasons for applying for this position and describing how your experience is relevant to the job to: < RECRUIT-BUD@ilo.org > Please indicate “HIV/AIDS Project Assistant” and your surname in the subject line. Please note that only short-listed candidates will be contacted.

Application deadline: Tuesday, 17th of June 2016 Starting date: As soon as possible

Introduction: general information about the context in which the official will work: The project focuses on strengthening the capacity of the ILO’s tripartite constituents in Ukraine (government, employers and workers and their organizations) to address the increasing HIV epidemic by reducing HIV-related stigma and discrimination for employment purposes. This will be carried out through cooperation with the State Labour Service, addressing occupational safety and health related aspects of HIV in the health sector, and preventing and mitigating HIV for railway workers and sea transport workers in the Odessa region of Ukraine.

Being discriminated against is unacceptable and it prevents men and women workers living with or affected by HIV from enjoying fundamental human rights at work. The project will focus on awareness-raising and training for the above mentioned constituents in selected regions and sectors in Ukraine by building their capacities to develop, adopt and effectively implement HIV workplace programmes aimed at reducing HIV-related stigma and discrimination, promoting gender equality and women’s empowerment, and preventing HIV through information and services in and through the world of work.

Main duties and responsibilities: The Kyiv-based Project Assistant will work under the guidance and supervision of the National Project Coordinator (NPC), and in coordination with the ILO’s National Coordinator for Ukraine. She/he will carry out the following duties and responsibilities:

1. Provide general secretarial and administrative support to the NPC, for meetings, trainings, conferences and other events.

2. Assist in the development of the project's workplan and keep track of project expenses against the approved budget.

3. Assist in the preparation of budgets for planned activities and prepare expenditure reports;

4. Assist in arranging agendas for in-coming and out-going official missions, make appointments with the project's counterparts, make all related logistical arrangements (reservations, travel authorization forms, security clearances and tasks requested by the NPC),

5. Perform liaison duties with officials of concerned tripartite constituents, other partners, including UN agencies in Ukraine

6. Draft notes, minutes of meetings and other relevant documents in English and Ukrainian.

7. Assist the National Project Coordinator in preparing the project’s periodic and final reports, as well as reports on activities carried out.

8. Assist in developing and printing promotional materials;\

9. Collect data related to the project’s implementation from the project’s beneficiaries.

10. Maintain administrative files and official records of the project

11. Make arrangements for the procurement, shipment and receipt of office and project supplies and equipment.

12. Occasionally translate or interpret from and into English and Ukrainian, as required.

13. Perform other duties as assigned by the National Project Coordinator.

Qualifications requirements:

Education, knowledge and skills: Completion of secondary school education, knowledge of office administrative procedures and of clerical practices.

Experience Three to four years’ general clerical work practices. Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the Previous UN and/or ILO experience is considered an advantage.

Languages Excellent knowledge of Ukrainian and very good knowledge of written and spoken English.

Languages: Excellent knowledge of Ukrainian and very good knowledge of written and spoken English.

Job specific competences  Good record keeping and information processing skills.  Proven ability to use word processing software and ability to use other software packages required by the work unit (Word, Excel and email).  Ability to reply in an appropriate manner to work related inquiries.  Ability to work well with colleagues.  Ability to organize own work.  Ability to evaluate correspondence and inquiries for best course of action.  Ability to obtain services from other work units inside or outside the office for completion of tasks.