(Deadline: 10 September 2018)

Job Title: Project Assistant
Division/Department: REU (Regional Office for Europe and Central Asia)
Programme/Project Number: UNJP/UKR/005/EC
Location: Kramatorsk, Ukraine

Contract duration: 31 Dec 2018 with the possibility of extension.

Submission deadline: COB 10 Sept 2018


Reports to: Name: Khushnid Sattarov Title: Programme Coordinator

GENERAL DESCRIPTION OF TASK(S) AND OBJECTIVES TO BE ACHIEVED

Under the overall supervision of Programme Officer/Budget Holder, and under the direct supervision of the Programme Coordinator and Field Office Coordinator and in close coordination with the FAO Team in Kiev and relevant partners, the Project Assistant will be responsible for provision of assistance in programmatic and operational aspects of FAO response and recovery programme in eastern Ukraine.

Specifically, the Project Assistant will carry out the following activities:

  • Contribute to day-to-day tasks of the FAO programs/projects implemented in the Eastern region to ensure achievement of the expected results;
  • Carry out all administrative tasks of the field office, including provision of necessary support for field missions (security clearance, travel authorization, travel expense claim, etc);
  • Maintain office files, records, reports and other informational sources in accordance with accepted rules and policies;
  • Provide financial management support, including management of office petty cash, procurement of supplies services required for the project and preparation of financial reports;
  • Assist FAO international and national staff during their missions to the region, including preparation of the relevant documents required by the United Nations and Government of Ukraine;
  • Assist the FAO Team in Kiev with translation of the documents and other correspondence as necessary;
  • Provide interpretation during official meetings and field visits as necessary;
  • Process incoming and draft outgoing correspondence, e-mails, reports and other written materials;
  • Keep track on management of FAO vehicles fleet, including checking of driver’s logs;
  • Accompany FAO experts and national and international specialists in field missions as and when necessary;
  • Assist in organization of trainings, workshops and other outreach events;

Carry out other relevant tasks as and when requested by the Supervisor.

Key performance indicators

Expected Outputs:

Required Completion Date:

- Office files and logs are properly organized, originals of official documents kept in order and provided upon request;

- The administrative and financial operations run smoothly, ensuring records are timely updated and reports are sent to Kiev Office regularly;

- All operational tasks required by the project performed in efficient and timely manner.

Continuous

Continuous

Continuous

REQUIRED COMPETENCIES

Academic Qualifications

  • Essential: Completion of Secondary School Education;
  • Desirable: University degree in a subject matter related to agriculture, environmental sciences, analytics, project management, administration, finance, business or public administration;
  • Proficiency in English and Ukrainian and/or Russian, both written and spoken

Technical Competencies and Experience Requirements

  • At least 3 years of administrative and/or financial management experience;
  • Strong knowledge in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based information management systems;
  • Experience of the provision of support to supervisors and team for the administrative and financial management;
  • Ability to provide inputs timely, complete and in an accurate reporting formats;
  • Ability to integrate and work well within multi-ethnic and multicultural teams;
  • Strong negotiation, interpersonal, communication and organization skills.

General Competencies:

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships

Knowledge Sharing and Continuous Improvement